Memorandom for the Indian Society of Earthquake Science

MEMBERSHIP DEFINED

Any person interested in the objectives of the society can be admitted as a member. Members of the Society shall be the following categories. Any person interested in the objectives of the society can be admitted as a member. Members of the Society shall be the following categories.

  • Annual Member
  • Associate Member
  • Life Member
  • Honorary Fellow
  • Fellow
  • Patron
  • Institutional Member

ADMISSION AND QUALIFICATION OF MEMBERSHIP

  • Any person who possesses B.E./ M.Sc. degree and is interested in the aims and objectives of the society is eligible to become an annual member on payment of an entrance fee and an annual subscription. He/She shall apply for membership in the prescribed form and shall be notified on acceptance by the Executive Committee. Annual member has the voting right.
  • A student, research scholar or any person interested in the aims and object of the society is eligible to become an associate member on payment of an entrance fee and an annual subscription. He/She shall apply for membership in the prescribed form and shall be notified for acceptance by the Executive Committee.
  • A member who pays all his dues in a lump sum as prescribed by the General Body shall be called a Life Member and has a voting right.
  • Persons of acknowledged eminence in Earthquake Science and allied fields of science and technology may be elected as Honorary Fellow by the General Body on proposal from the Executive Committee.
  • Life members, who have made outstanding contribution to Seismological and allied fields of Science and Technology, may be elected as Fellows by the General Body on Proposal from the Executive Committee.
  • A person who is interested in the aims and objectives of the society and makes a donation of a substantial sum to the society will, at the discretion of the Executive Committee, be admitted as Patron.
  • Any Institution, which is interested in the aim and objects of the Society, is eligible to become an Institutional Member on payment of an annual subscription. The institution shall apply for membership and shall be notified on acceptance by the Executive Committee. The institutional member may nominate its representation to exercise the membership privileges.

SUBSCRIPTION

The amount of entrance fee and annual subscription for members and associate members and fellows as well as lump sum payment for life members and minimum acceptable sum from patron will be prescribed by the General Body on proposal from the Executive Committee. Honorary Fellows will be exempted from all dues. The entrance fee and annual subscription has been fixed as Rs. 100 each. The Life Membership will be fixed later.

CESSATION OF MEMBERSHIP

Membership shall cease:

  • On resignation from membership of the society.
  • On default of payment of the annual subscription for one consecutive year.
  • On any other breach of the rules of the society.

APPEAL AND READMISSION OF MEMBERS

Persons can be readmitted whose membership has lapsed under,

  • On resubmitting an application for membership giving justification.
  • On payment of entrance fee.
  • On making satisfactory amends as regards the infringement of rules.

RIGHTS AND PREVILEDGES OF MEMBERS

Fellow, member and Institutional member shall have voting rights. The members may actively participate to achieve the aims and objects of the society. They will be kept informed of the progress either individually or through General Body.

GENERAL BODY

  • All members who have voting rights shall constitute the General Body of the Society.
  • POWER, DUTIES AND FUNCTIONS OF GENERAL BODY.
    • The general body will lay down the principles for the working of the society from time to time by enactment of Regulations under the Statutes.
    • Decisions of the General Body in all matters, except amendments to Statutes, will be by a simple majority among the votes received in respect of the question.
    • The General Body can amend and Statute of this constitution provided not less than three-fifths of the General Body favor it. The voting shall be done by postal ballot.
  • NOTICE AND PERIODICITY OF MEETINGS.
    • The General Body will meet at least once a year for which minimum of 15 days notice will be given to members along with the agenda of the meeting. If 25% of the members of the society sign a requisition that a meeting of the General Body be held, the President or Secretary convenes such a meeting within 30 days of request.
    • The quorum for the annual General Body meeting shall be 10% of the total membership entitled to vote at meetings except for meetings adjourned for want of quorum for which no quorum is necessary.


GOVERNING BODY (EXECUTIVE COMMITTEE)

  • GOVERNING BODY DEFINED
    The Executive Committee is the governing body which will be formed from the elected members to manage the society according to the Statutes and regulations in force.
  • MINIMUM AND MAXIMUM STRENGTH OF GOVERNING BODY.
    The minimum and maximum numbers in the Executive Committee will be 7 and 11.
  • COMPOSITION
    The Executive Committee shall be constituted from the following elected members.
    President 1
    Vice-Presidents 2
    Secretary 1
    Joint Secretary 1
    Treasurer 1
    Council Members 1

    ELECTION AND ITS MODE
    The Executive Committee will be formed through elections for which a date will be fixed to send the nominations to the returning officer appointed by the committee. Detailed procedure and schedule of election will be decided by the Executive Committee.

TERMS OF THE OFFICE OF THE GOVERNING BODY.

  • The Executive Committee shall hold office for three years or until such time as a new Committee is elected.
  • The retiring President shall not be eligible for reelection.
  • The Executive Committee shall transact business by correspondence or by meetings held from time to time. The President shall have a casting vote.

POWERS AND DUTIES OF OFFICE BEARERS.

  • POWERS AND DUTIES OF OFFICE BEARERS.
    The duties and powers of the President shall be as follows:
    • To preside at all meetings of the society and of the Executive Committee, and to regulate the proceedings at such meetings.
    • To ensure due effect being given to the Regulations made by the Executive Committee.
    • In the case of doubt as to interpretation of any of the Rules, to decide on the interpretation shall hold until the next meeting of the Executive Committee, when the interpretation of the Rule should be discussed and finally determined.
    • In matters calling for urgent action, the President may adopt such measure as in his discretion the circumstances demand and report his action subsequently to the Executive Committee.
    • In the absence of the President, meetings of the society may be presided over by a Vice-President. In the absence of the President, the Executive Committee may designate one of the Vice-Presidents to perform the functions of the President.

  • DUTIES AND POWERS OF THE SECRETARY.
    The duties and powers of the Secretary shall be as follows:
    • To conduct the correspondence of the Society and of the Executive Committee, and to sign all letters and papers emanating from the Society.
    • To attend the meetings of Society and of the Executive Committee. To take minutes of the proceedings of such meetings during their progress; and at the commencement of every such meeting, to read aloud the minutes of the previous meeting.
    • At the general meetings, to announce the presents made to the Society since their last meeting; to read the names of members, the original paper communicated, and the letters addressed to the Society required to be so read out.
    • In matters calling for urgent action, the President may adopt such measure as in his discretion the circumstances demand and report his action subsequently to the Executive Committee.
    • To prepare for submission to the Annual General Meeting a list of members corrected to the close of the previous year.
    • To enter or cause to be entered in the Minute books, all the proceedings of the Society and of the Executive Committee before the following meetings, and to see that all letters and papers and documents of every kind connected with the business of the society are properly filled and preserved.
    • To exercise general supervision over the staff and affairs of the society.
    • Execute the programs of action decided upon by the Society and act as a Chief Executive Officer of an organization.

  • DUTIES AND POWERS OF THE JOINT SECRETARY.
    The Joint Secretary will assist the Secretary for all practical purposes and will perform the duties of the Secretary in the absence of the Secretary.

  • DUTIES AND POWERS OF THE TREASURER. The duties and powers of the Treasurer shall be as follows:
    • Conjointly with the Secretary be in charge of all the monetary transactions of the Society and keep a record of the same.
    • Represent the Society in all the financial matters.
    • Prepare, on behalf of the Secretary, the annual accounts of the Society to be presented by the Secretary at the annual meeting, after having duly audited by the Auditors appointed by the Executive Committee.

  • DUTIES AND POWERS OF THE EXECUTIVE COMMITTEE.
    The duties and powers of the Executive Committee shall be as follows:
    • Initiate, organize and supervise the activities of the Society in pursuance of the objects specified in section 3 above.
    • Collect funds for the Society by way of subscriptions, donations, grants, gifts etc. for the objectives enshrined in section 3, administer the funds of the Society and make rules for the same.
    • Appoint Sub-Committee of the Society, Organizing Committees for the seminars, symposia, conferences of the Society, and such special committees as may be found desirable from time to time.
    • Acquire, sell, mortgage, change or otherwise dispose or deal with all or any property of the Society
    • take services or remove all such ministerial staff as may be found expedient from time to time
    • appoint a Chief Editor for the formulation, execution and supervision of the Publication program of the Society and Editorial Boards (in consultation with the General Editor) for specific publications.

  • QUORUM AND NOTICE OF THE MEETINGS.
    • The Executive Committee will meet once in six months, or earlier if requisitioned by more than five members of the Executive Committee.
    • Seven days’ notice shall be given for ordinary meetings of the Executive Committee except in the case of requisitioned meetings in which case the period of notice may be reduced at the discretion of the President.
    • A meeting of the Executive Committee adjourned because of non-completion of agenda will be held on such day as the majority of the members present on the day decide.
    • Acquire, sell, mortgage, change or otherwise dispose or deal with all or any property of the Society
    • At meetings of the Executive Committee, 5 members will form a quorum, except that for a meeting adjourned for want of a quorum no quorum shall be necessary.
    • The minutes of all meetings of the Executive Committee shall be circulated to all members of the Executive Committee.

  • FILLING UP CASUAL VACANCIES.
    Vacancies in the Executive Committee shall be filled up by co-option until the next election.

    SUB-COMMTTEE:
    • The Executive Committee may setup sub-committee with such terms of reference and such powers as the Executive Committee may prescribe to attend to specific matters in furtherance of the objects of the society.
    • COMPOSITION The Executive Committee may decide to appoint at least 3 members of the society including a President.
    • DUTIES AND FUNCTION As prescribed by the Executive Committee to resolve specific issues with specified terms of reference.

    R&D AND TECHNICAL SERVICES CELL:
    To promote the technical and financial strengths of ISES, an R&D and Technical Services Cell may be established. The general framework of operation may be designed from time to time to govern the activities of the Cell.
    • Chapters of the Society may be established by the Executive Committee for specific areas, regions or cities. The Executive Committee shall also be empowered for subsequent rearrangements of Chapters for reasons of geography and/or convenience. A chapter shall essentially function under the authority (including financial) of the Executive Committee.
    • Each chapter will have a Convener who shall represent the Society in that area, region or city. The Convener shall be nominated by the Executive Committee for a term of three years at the first instance and can be subsequently re-nominated for any number of terms by the Executive Committee. Conveners of all local chapters shall be ex-officio Members of the Executive Committee.

    SOURCES OF INCOME AND UTILISATION OF FUNDS:
    • The Funds of the society shall consist of : Subscriptions, Donations, Grants from Government or other interested parties, Sale of journal and other literature published by the Society Service Charges for Research Projects.
    • Such funds of the society as are not invested in any manner in accordance with the decisions of the Executive Committee shall be deposited in a bank approved by the Executive Committee provided that the Executive Committee may authorize the secretary or Treasurer or any other member of the Executive Committee to keep in hand such amount in cash, not exceeding Rs. 5000/- (Rupees five thousand only) at a time, as may be considered necessary for day to day expenses.

    AUDIT OF ACCOUNT:
    The account of the Society shall be audited at the end of each year by auditor or auditors appointed at the previous annual general meeting for which purpose the financial year of the society shall be 1st April to 31st March.

    OPERATION OF BANK ACCOUNTS:
    Bank accounts will be operated jointly by any two members of the Executive Committee out of President, Secretary and Treasurer.

    ANNUAL LIST OF MANAGING/GOVERNING BODY (SECTION-4):
    Once in every year a list of the office bearers of the Governing Body namely Executive Committee of the society shall be filed with the Registrar of Societies, as required under section 4 of the (SOCIETIES REGISTRATION ACT OF 1860) as applicable.

    LEGAL PROCEEDINGS:
    The society may sue or be sued in the name of the President, Secretary as per provisions laid down under section-6 of the SOCIETIES REGISTRATION ACT OF 1860, as applicable.

    AMENDMENTS:
    Any amendments in the memorandum of the society or rules and regulations will be carried out in accordance with procedure laid down under section-12 and 12-A of the SOCIETIES REGISTRATION ACT OF 1860, as applicable.

    DISSOLUTION AND ADJUSTMENT OF AFFAIRS:
    If the society needs to be dissolved, it shall be dissolved as per provisions laid down under section-13 and 14 of the SOCIETIES REGISTRATION ACT OF 1860, as applicable.

    APPLICATION OF THE ACT:
    All the provisions under all the sections of the SOCIETIES REGISTRATION ACT OF 1860, as applicable.

    ESSENTIAL CERTIFICATE:
    Certifies that this is the correct copy of the rules and regulations of the society.

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